Types of video conferencing: What is the use of dedicated hardware systems?

By: admin

They are electronic devices that are connected directly to television and the Internet, and allow to establish communications by videoconference without having a computer or other additional device. These devices have a high quality camera and microphone. The camera allows you to focus attention on the speaker, zoom and other features that enhance the meeting experience. They are recommended for sessions in which several people participate in the same room, although the high cost they have only justify the investment if it is going to be used very frequently.

Software systems

They are the applications or web services that facilitate the organization and execution of the video conferencing software sessions. We all know the tool par excellence for video conferencing, Skype, which was positioned years ago in the market as the first to offer this type of service for all audiences and for free.

Today, there are many solutions that you can download for your team, whether computer (Windows, Mac or GNU / Linux) or mobile device (Android, iOS or Windows Phone), but not all of them offer the same functionality. You must first think what kind of use you are going to give it, and depending on that, choose the one that best suits our needs or specific casuistry.

Guidelines for efficient and productive videoconferencing

All the advantages that you read that offer this type of systems, can become a problem if meetings are not planned and coordinated with sufficient rigor. There are many occasions in which a planned meeting by videoconference has ended up being done by landline or mobile phone in the face of connection difficulties. The reality is that the vast majority of problems come from poor planning of the meeting.

After reviewing the steps that must be carried out to organize Eztalks meetings, Define the purpose of the meeting to select the tool that best suits the needs. Once participants defined, if you host or responsible for organizing the connection, it is advisable to send in advance to all users with the technical requirements for the connection:

  • Webcam
  • Microphone and headphones to prevent the sound from coupling
  • Good Internet connection to avoid cuts when sharing the video or the desktop
  • Plugins or additional software if you have to install something for the session
  • User accounts given application, for example if we use Google Hangout
  • Link or access mode to the meeting

Following scenario

If possible, ask the participants to check their correct camera and microphone settings, or set a test session a day before. If it is done the first time with a recurring interlocutor, you will already have it prepared for the following occasions. If the meeting is going to have a duration of, for example, 60 minutes, be 10 or 15 minutes early to ensure that everyone connects correctly.

Sometimes it happens that some of the participants have a problem for not having done the previous steps, we must count on it. Following these basic and essential premises guidelines, you will achieve excellent communications.

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